Industry

Non-Profit Organization (NGO)

Revenue

$10M

Employees

150

Region

USA

Tech Stack

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Challenges

The client had to prepare a handmade report for every court hearing their associated counselors attended, which significantly increased overhead operating costs and diverted valuable resources away from core activities.

The classification and integrity of data were challenging as it was entered by different employees without following a standardized system, leading to inconsistencies and errors.

The client faced significant effort and time loss as they needed to enter the same data into different systems due to the use of various tools, creating inefficiencies and duplication of work.

The absence of a unified dashboard made monitoring and managing the overall progress and efficiency of the counselors' work difficult, hindering strategic decision-making.

Solutions

Automated Report Generation

We developed an automated reporting system using Flask and Dash, significantly reducing the time and effort required to prepare reports for court hearings. This system generates comprehensive reports with minimal manual intervention, ensuring accuracy and consistency.

Standardized Data Entry

o tackle data classification and integrity issues, we implemented a standardized data entry system. Utilizing PostgreSQL, we ensured consistent data input across the organization, maintaining data integrity and facilitating easy data retrieval and analysis.

Tool Integration

By deploying Docker and Heroku, we integrated various tools into a unified platform, allowing seamless data transfer and reducing the need for repetitive data entry. This integration streamlined the client's workflow and enhanced operational efficiency.

Unified Dashboard

We designed a user-friendly dashboard using Figma and Dash, providing a centralized interface for monitoring and managing counselors' activities. This dashboard offers real-time insights, improving decision-making and operational oversight. The visually appealing and intuitive interface made it easy for users to navigate and access critical information quickly.

Key Outcomes

Implementing our solutions brought significant improvements to the NGO's operations. The automated reporting system reduced manual report preparation time by 80%, freeing up valuable resources for other critical tasks. The standardized data entry system enhanced data integrity by 70%, ensuring consistent and reliable data across the organization. Tool integration streamlined workflows, boosting operational efficiency by 60%. The unified dashboard provided real-time insights, enabling better management and decision-making. These enhancements allowed the NGO to allocate more resources towards their mission, ultimately increasing their impact.

Enhanced Report Preparation Efficiency

80%

reduction in manual report preparation time through automation, allowing staff to focus on more impactful tasks

Improved Data Integrity

70%

enhancement in data integrity with standardized data entry protocols, ensuring reliable and accurate information.

Boosted Operational Efficiency

60%

increase in operational efficiency due to integrated tools and streamlined workflows, reducing duplication and saving time.

‘‘Knowledgeable team, genuine interest!’’

“My experience with Vizio has been very eye-opening, to say the least, you generally expect a collaborating company to do the work, and that's it. With them, they took a genuine interest in the project and its long-term goals. Besides all their knowledge in the data science field, their expertise in different domains and business scopes set them to a different standard. Thank you very much, Vizio!”

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