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Operational Efficiency Enhancement Dashboard

At Vizio AI, we partnered with a prominent NGO to address significant data management and operational inefficiencies faced by their legal counseling team. This NGO provides essential support to individuals navigating the legal system, and our collaboration focused on automating report generation, standardizing data entry, and integrating various tools into a unified system. These improvements were critical in reducing overhead costs and saving time, enabling the NGO to focus more resources on their mission.
Industry
Non-Profit Organization (NGO)
Revenue
$10M
Employees
150
Region
USA
Tech Stack
Challenges
  • The client had to prepare a handmade report for every court hearing their associated counselors attended, which significantly increased overhead operating costs and diverted valuable resources away from core activities.
  • The classification and integrity of data were challenging as it was entered by different employees without following a standardized system, leading to inconsistencies and errors.
  • The client faced significant effort and time loss as they needed to enter the same data into different systems due to the use of various tools, creating inefficiencies and duplication of work.
  • The absence of a unified dashboard made monitoring and managing the overall progress and efficiency of the counselors' work difficult, hindering strategic decision-making.
Solutions

Automated Report Generation

We developed an automated reporting system using Flask and Dash, significantly reducing the time and effort required to prepare reports for court hearings. This system generates comprehensive reports with minimal manual intervention, ensuring accuracy and consistency.

Standardized Data Entry

o tackle data classification and integrity issues, we implemented a standardized data entry system. Utilizing PostgreSQL, we ensured consistent data input across the organization, maintaining data integrity and facilitating easy data retrieval and analysis.

Tool Integration

By deploying Docker and Heroku, we integrated various tools into a unified platform, allowing seamless data transfer and reducing the need for repetitive data entry. This integration streamlined the client's workflow and enhanced operational efficiency.

Unified Dashboard

We designed a user-friendly dashboard using Figma and Dash, providing a centralized interface for monitoring and managing counselors' activities. This dashboard offers real-time insights, improving decision-making and operational oversight. The visually appealing and intuitive interface made it easy for users to navigate and access critical information quickly.
Key Outcomes
Implementing our solutions brought significant improvements to the NGO's operations. The automated reporting system reduced manual report preparation time by 80%, freeing up valuable resources for other critical tasks. The standardized data entry system enhanced data integrity by 70%, ensuring consistent and reliable data across the organization. Tool integration streamlined workflows, boosting operational efficiency by 60%. The unified dashboard provided real-time insights, enabling better management and decision-making. These enhancements allowed the NGO to allocate more resources towards their mission, ultimately increasing their impact.
Enhanced Report Preparation Efficiency
80%
reduction in manual report preparation time through automation, allowing staff to focus on more impactful tasks
Improved Data Integrity
70%
enhancement in data integrity with standardized data entry protocols, ensuring reliable and accurate information.
Boosted Operational Efficiency
60%
increase in operational efficiency due to integrated tools and streamlined workflows, reducing duplication and saving time.
Why Work With Us?
7+
Years of experience in data science, AI consulting, and dashboard development.
59+
Implemented projects with clients from the US, Europe, Australia, and Africa.
15+
Qualified Employees.
6+
Service packages to deliver to our customers.

‘‘Knowledgeable team, genuine interest!’’

“My experience with Vizio has been very eye-opening, to say the least, you generally expect a collaborating company to do the work, and that's it. With them, they took a genuine interest in  the project and its long-term goals. Besides all their knowledge in the data science field, their expertise in different domains and business scopes set them to a different standard. Thank you very much, Vizio!”
Robotic Process Automation
Moving Data from Sharp Spring to Hub Spot
CEO
A Data Services Agency

‘’Commitment to Excellence and Dedication’’

"As a nonprofit working with Justice-involved youth, automating or reducing administrative and management functions with innovative technology means more dollars to invest in what matters most, transforming lives. Over this past year, the team at VIZIO AI leveraged their expertise in data science, analytics and visualization to help our organization turn an idea into reality. Orhan, Eren, Bera & Merve worked with us to create a secure client database with a user-friendly interface and visually compelling dashboards. We love it and are consistently receiving positive feedback from internal and external users. VIZIO AI is the partner you can trust. The investment made by our organization to pursue this project with them is already paying dividends in more efficient workflows and improved client outcomes. We look forward to contracting with them for any future needs and highly recommend their services. They are amazing folks and have a formal invitation to dinner if they’re ever in town."

Blockchain Technologies
Ethereum & Binance Chain Analysis
Chief of Operations
Community Transformation NGO

‘‘A new milestone for us!’’

“Vizio.Ai accomplished a data milestone for our company! We will acquire their services again! The team is fantastic at their work, and I sincerely recommend them to anyone!”

Data Visualization
Advanced Analytics and Advanced Visualization
Business Development Manager
A US-Based IT Contractor
A New Milestone

‘‘Definitely recommended!’’

“Attentive, Receptive, Knowledgeable, Professional, and Helpful with excellent communication skills are attributes to describe the Vizio.Ai company. Delivering on time, team management, and skill flexibility are also plus. I recommend anyone to work with them!”

Dashboard Development
Modifying Jupiter script to generate interactive plot visualization with Python
Senior Researcher
An Australian University
Definity Recommended

‘‘They genuinely eased our workload!’’

“Vizio.AI team made sure that they precisely understood our needs. They have extracted the data and applied it to Google Sheets. Thanks to them, now we have a nice accounting sheet that automatically makes many of our company’s reports.”

Data Analytics
Google Sheets for Startup Accounting Management
Founder
An Estonian Marketing Agency
They Genuinely Eased

‘‘An unstoppable team!’’

“Even software without API access didn’t faze Vizio.Ai Team, as they produced a miracle by creating a bot to tailor what I wanted, from downloading the data to syncing it through Google Sheets to another software. The team made it accessible and unique as it is. They have resolved my long years of frustration with my software company.”

Robotic Process Automation
Integrate Shed Suite with Pipedrive
Head of Sales
A US-Based Construction Company
An Unstoppable Team

‘‘They always got your back!’’

“I worked with Vizio again, and they proved to do just as well on this job as the previous one. Thank you to all the team members who were working on this project. Excellent to work with them again!”

Robotic Process Automation
Integrate Shed Suite with Pipedrive
Head of Sales
A US-Based Construction Company
They Always Got Your Back

‘‘An unstoppable team!’’

“Even software without API access didn’t faze Vizio.Ai Team, as they produced a miracle by creating a bot to tailor what I wanted, from downloading the data to syncing it through Google Sheets to another software. The team made it accessible and unique as it is. They have resolved my long years of frustration with my software company.”

Robotic Process Automation
Integrate Shed Suite with Pipedrive
Head of Sales
A US-Based Construction Company
An Unstoppable Team

‘‘They are achieving the impossible!’’

“Marvelous work from Vizio.Ai! It was impossible to retrieve the data via API sources, but that did not stop the team from retrieving the needed data via web scraping and translating it into accurate formats to import into the New CRM. Vizio.Ai is highly recommended! I will definitely use their services again!”

Robotic Process Automation
Moving Data from Sharp Spring to Hub Spot
CMO
An Energy Tech Firm
‘‘They are achieving the impossible!’’
Operational Efficiency Enhancement Dashboard
At Vizio AI, we partnered with a prominent NGO to address significant data management and operational inefficiencies faced by their legal counseling team. This NGO provides essential support to individuals navigating the legal system, and our collaboration focused on automating report generation, standardizing data entry, and integrating various tools into a unified system. These improvements were critical in reducing overhead costs and saving time, enabling the NGO to focus more resources on their mission.
Industry
Non-Profit Organization (NGO)
Revenue
$10M
Employees
150
Region
USA
Challenges
1
The client had to prepare a handmade report for every court hearing their associated counselors attended, which significantly increased overhead operating costs and diverted valuable resources away from core activities.
2
The classification and integrity of data were challenging as it was entered by different employees without following a standardized system, leading to inconsistencies and errors.
3
The client faced significant effort and time loss as they needed to enter the same data into different systems due to the use of various tools, creating inefficiencies and duplication of work.
4
The absence of a unified dashboard made monitoring and managing the overall progress and efficiency of the counselors' work difficult, hindering strategic decision-making.
Solutions
Automated Report Generation
We developed an automated reporting system using Flask and Dash, significantly reducing the time and effort required to prepare reports for court hearings. This system generates comprehensive reports with minimal manual intervention, ensuring accuracy and consistency.
Standardized Data Entry
o tackle data classification and integrity issues, we implemented a standardized data entry system. Utilizing PostgreSQL, we ensured consistent data input across the organization, maintaining data integrity and facilitating easy data retrieval and analysis.
Tool Integration
By deploying Docker and Heroku, we integrated various tools into a unified platform, allowing seamless data transfer and reducing the need for repetitive data entry. This integration streamlined the client's workflow and enhanced operational efficiency.
Unified Dashboard
We designed a user-friendly dashboard using Figma and Dash, providing a centralized interface for monitoring and managing counselors' activities. This dashboard offers real-time insights, improving decision-making and operational oversight. The visually appealing and intuitive interface made it easy for users to navigate and access critical information quickly.
Tech Stack
Our technology stack is built on a foundation of industry-leading tools and platforms designed to deliver robust, scalable, and secure solutions. We utilize advanced programming languages, frameworks, and cloud services to ensure high performance and reliability. This comprehensive tech stack enables us to efficiently manage data, automate processes, and provide real-time analytics, ensuring that our clients receive cutting-edge solutions tailored to their specific needs. (Flask, Dash, Docker, PostgreSQL, Figma, Heroku)
Key Outcomes
Implementing our solutions brought significant improvements to the NGO's operations. The automated reporting system reduced manual report preparation time by 80%, freeing up valuable resources for other critical tasks. The standardized data entry system enhanced data integrity by 70%, ensuring consistent and reliable data across the organization. Tool integration streamlined workflows, boosting operational efficiency by 60%. The unified dashboard provided real-time insights, enabling better management and decision-making. These enhancements allowed the NGO to allocate more resources towards their mission, ultimately increasing their impact.
Enhanced Report Preparation Efficiency
80%
reduction in manual report preparation time through automation, allowing staff to focus on more impactful tasks
Improved Data Integrity
70%
enhancement in data integrity with standardized data entry protocols, ensuring reliable and accurate information.
Boosted Operational Efficiency
60%
increase in operational efficiency due to integrated tools and streamlined workflows, reducing duplication and saving time.
‘’Commitment to Excellence and Dedication’’

"As a nonprofit working with Justice-involved youth, automating or reducing administrative and management functions with innovative technology means more dollars to invest in what matters most, transforming lives. Over this past year, the team at VIZIO AI leveraged their expertise in data science, analytics and visualization to help our organization turn an idea into reality. Orhan, Eren, Bera & Merve worked with us to create a secure client database with a user-friendly interface and visually compelling dashboards. We love it and are consistently receiving positive feedback from internal and external users. VIZIO AI is the partner you can trust. The investment made by our organization to pursue this project with them is already paying dividends in more efficient workflows and improved client outcomes. We look forward to contracting with them for any future needs and highly recommend their services. They are amazing folks and have a formal invitation to dinner if they’re ever in town."

Chief of Operations
Why Work With Us?
7+
Years of experience in data science, AI consulting, and dashboard development.
59+
Implemented projects with clients from the US, Europe, Australia, and Africa.
15+
Qualified Employees.
6+
Service packages to deliver to our customers.
Where Our Clients Located?